Guide for 2017 Election Cycle
Municipal Election Book Closing
2017 FSASE Scholarship
A ballot that is provided to voters who cannot go to the polling place to cast their ballot on Election Day. Absentee Ballot voting is also referred to by some as “Early Voting”. It may be accomplished by mail, at the Supervisor of Elections Office or other sites designated by the Supervisor of Elections.
Small plastic cartridge (about 3 inches by 3 inches, 1 inch thick) with infrared eye used to activate iVotronic terminals and perform technical functions including activating and deactivating the terminals. There are two types of activators: Master (green) and Ballot (red).
The clear plastic protective case used to transport the activators to and from the precinct.
The process of using the green Master Activator to activate the iVotronic terminals for the opening of the polls on Election Day. Also the process of activating a terminal to bring up a ballot for a voter to cast their ballot.
Message printed on the precinct register to indicate voter has requested that their address be withheld from public view pursuant to Chapter 119 Florida Statutes.
Legal document, signed by voter and Precinct Clerk that affirms required information.
The Assistant Clerk issues Provisional Ballots to voters and verifies that all information is complete on the Provisional Ballot Envelope and may be required to remain at the polling place with the Poll Deputy after the polls have closed to ensure that all voting equipment has been picked up by the SOE staff.
AUDIO iVOTRONIC UNIT
Unit utilized by visually impaired voters or those with inability to read that allows them to listen to the ballot selections by using earphones and enables them to vote independently by touching different shaped buttons at the bottom of the iVotronic unit. It may also be utilized for regular voting.
BALLOT BOX (PROVISIONALS)
The Grey Supply Box which is emptied Election Morning, sealed, and serves as a Provisional Ballot Envelope drop box once Provisionals are completed, signed, and verified by the Assistant Clerk.
BALLOT CORRECTION SLIP
A yellow slip that is given to voters who have spoiled their ballot, giving them the opportunity to return to the front of the line to cast their ballot on the DS200 Optical Scanner Voting Machine once the new ballot is completed.
The part of the ballot that is torn off of each ballot before issuing to voters. This stub must be placed in the Slips and Stubs envelope.
BALLOT ON DEMAND (BOD)
This system prints ballots as needed, eliminating the need to order ballots in large quantities and then discarding all unused ballots after each election. In a primary election a county can have more than a thousand ballot styles, which requires a lot of storage space if ballots are preprinted for each precinct. The ballot-on-demand system stores PDF (postscript data format) files of each ballot style and uses information about the voter to generate the correct ballot style. Ballot-on-demand equipment can be used for mail ballots and provisional ballots. The county may also use the equipment to print ballots for early voting beginning in 2008.
DURING POLLING HOURS
• Collects and reviews all EViD Voting Passes prior to issuing Correct Paper Ballot to voter
• Gives demonstrations on how to blacken the oval on the paper ballot.
BALLOT REPORT FORM
Contains the Oath form for pollworkers and a tabulation section to report the totals on election night.
Type of ballot issued for a specific voting area.
BILINGUAL ELECTION DAY WORKER
An Election Day Worker who is proficient in English and another language and provides voters who are not fluent in English with information on Election Day policies and procedures.
BALLOT TRANSPORT BAG
A bag where the voted ballots are placed, sealed and transferred to the Regional Site.
A voting booth in which a voter completes his/her paper ballot before casting it on the DS200 Optical Scanner Voting Machine
Large blue canvass bag used to transport Clerk’s supplies (Precinct registers, Document Folder and Cell Phone) that are issued at the Regional Pickup location the Friday before the election.
The Supervisor of Elections, Broward County Commissioner, and Broward County Court Judge.
Document used to guide Election Day Workers and VSTs through Election Day processes.
Responsible for the overall management of tasks, activities and workers in the polling place. Visits assigned precinct the day before the Election, ensures all supplies have been delivered and assist a VST in setting up the precinct. The Assistant Clerk is responsible for assisting the Clerk and sharing his/her duties as needed and may substitute for the Clerk if they are unable to serve. The Assistant Clerk issues Provisional Ballots to voters and verifies that all information is complete on the Provisional Ballot Envelope and may be required to remain at the polling place with the Poll Deputy after the polls have closed to ensure that all voting equipment has been picked up by the SOE staff.
PRIOR TO ELECTION DAY
BEFORE POLLS OPEN
AFTER POLLS CLOSE
CLERK’S VOTERS’ LOG
A log used to document all voters that have voted a Provisional Ballot, and/or completed an Affirmation in lieu of signing a Precinct Register.
Plastic case that contains the green Master Activator, DS200 keys, back up EVID jump drives and the printer used to run the “Zero Tapes” and “Totals Tape” on the Ivotronic Unit.
DS200 OPTICAL SCAN VOTING MACHINE
Digital voting machine using paper ballots. Voter blackens oval to indicate his /her choice in each race and inserts the completed ballot into the DS200 machine to cast vote.
DECLARATION TO SECURE ASSISTANCE
Form used by Election Day Workers for voters that require the assistance of another to vote and the precinct register does not indicate “assistance”.
The process of using the green Master Activator to collect votes at the end of Election Day and close or deactivate the terminals.
Laminated flipchart with detailed description on how to vote properly using the iVotronic unit.
A small example of the ballot which Ballot Inspectors use to demonstrate how to completely bubble in the ovals on the paper ballot.
Folder transported in Blue Bag containing administrative forms.
Regional Site location used by Clerks and VSTs for the collection and return of supplies.
Opportunity in which voters can cast their ballots at any Early Voting Site two weeks prior to the election.
All Election Day Workers (Clerk, Assistant Clerk and Inspectors) serving in a precinct on Election Day. Florida Statutes mandate a Clerk and at least one Inspector. The Poll Deputy and the VST are not members of the Election Board; however, they must sign the payroll.
Election Systems and Software, vendor for Broward County’s voting system.
Electronic Voter Identification Unit is used to verify a voter’s address, status and signature information at Early Voting and the polls. The voter presents his (or her) Florida Driver’s License or Florida Motor Vehicle Identification Card (with the magnetic strip) to the clerk at the precinct and the card is swiped through the EViD unit, which accesses the voter database and displays the information for the voter so that it can be verified as to precinct, address, etc. The unit can also be used manually, where the clerk keys in the voter’s information using a valid form of identification that contains the voter’s signature.
EViD Operator (Inspector)
Greets voters, checks voter’s identification, verifies voter information in the EViD and issues Voting Pass to voters.
DURING POLLING HOURS
Slip given to voter after his/her information has been verified by the EViD operator; he/she has signed the signature pad, and has been cleared to vote on the iVotronic and is then presented to an Election Day Worker who exchanges it with the voter’s Ballot.
Person responsible for troubleshooting the EViD
EViD TOTALS TAPE
The tapes that print once the EXIT button is pressed on the EViD showing the totals of voters who were processed on the EViD on Election Day.
FIELD VOTING SYSTEM TECHNICIAN
ON ELECTION DAY
ON ELECTION NIGHT
FLORIDA STATUTES (F.S.)
Laws enacted by the Florida Legislature.
FREE ACCESS NOTIFICATION
Notice that is required to be given to voters voting a provisional ballot advising them how they can obtain information on whether or not their vote was counted.
Greets voters while in line, gives brief overview of the New Voting Process and is responsible for voter flow throughout the assigned precinct.
Word which may appear next to a voter’s name which indicates that it has not been possible to deliver first class mail to the voter and the voter has not contacted the Elections Department. Voter is allowed to vote after confirming address.
An Election Day Worker that assists with set-up and break-down of precinct. Collects and reviews all EViD Voting Passes before issuing voter his/her Correct Paper Ballot, and gives demonstrations on how to blacken the oval on the paper ballot.
Election Day Worker who greets and checks in Voters, distributes paper ballots, and/or does demonstrations on the demonstration Paper Ballot Pad.
Touchscreen Voting device manufactured by ES&S used at precincts throughout Broward County. Audio iVotronic – special terminal used by voters with visual impairments or inability to read and may also be used for regular voting without earphones.
JOB DESCRIPTION CARD
Laminated cards with detailed description of the duties and responsibilities of pollworkers on Election Day.
Small activator used to activate and store information from the EViD Machine and the DS200 Optical Scanner Voting Machine.
JUMP DRIVE CASE
Small blue and red case used for storing EViD and DS200 activators. ALL ACTIVATORS must be returned to this case at the end of Election Night.
LATE APPLICATION CARD
Card mailed to eligible voters whose Voter Registration is processed after precinct registers have been printed which lists their polling place location.
LATE ADDRESS/NAME CHANGE CARD
Card mailed to voters who have completed name and address changes after precinct registers have been printed which lists their polling place location.
A first time voter who registered by mail without submitting the required copy of their identification. MARG is a voter who has never voted in Broward County and who submitted their voter registration by mail on or after January 1, 2003. (Mail Registrant who never voted.)
MASTER ACTIVATOR (PEB)
Green activator used to activate (open) iVotronic terminals in the morning and used to deactivate (close) iVotronic terminals after polling has closed and collect results from memory of terminals.
A device that allows a computer to communicate with another computer over analog telephone lines using communication software.
OATH OF PERSON ENTERING A CHALLENGE FORM
Form issued by Clerk and used by voters or pollwatchers to challenge the right of a voter to vote. The person challenging the vote must complete an oath form and reason for the challenge and the voter is permitted to respond. The Election Board must meet to take a majority vote to decide whether or not the voter may be allowed to vote.
OPTICAL SCAN VOTING MACHINE (intELECT DS200)
This is a precinct ballot scanner from ES&S that enables the voter to insert his / her voted paper ballot into the voting machine at the polling place. Each scanner can process ballots for up to ten precincts. The touch-screen scanner tabulates the votes and feeds the inserted ballots into an attached ballot storage bin. After the polls are closed, the results can be modemed in directly from the polling places and are collected as well on USB flash drives.
This is a printed list of all Pollworkers including the Poll Deputy that must be filled out and signed on Election Day.
Personal Electronic Ballot, used to load each ballot style.
PICK UP POINT
Regional Site location for distribution of Election Day supplies to Clerks, VSTs and FVSTs.
Election Day Worker who is responsible for maintaining order outside the Polling Place. Although not a member of the Election Board, Poll Deputy is subject to the lawful commands of the Clerks.
Person designated by a candidate, political party, or political committee to observe the conduct of voters and Pollworkers on Election Day. Must have a letter of authorization from the Supervisor of Elections to be properly certified.
An area that has specific boundaries established for election administration purposes.
PRECINCT LAYOUT DIAGRAM
Diagram of the layout of the precinct used as a guide by pollworkers in setting up equipment, tables, etc. to allow for a smooth flow for voters in the polling place.
PRECINCT PLACARD SIGN
A metal frame, depicting the precinct number, used outside each precinct to designate the location.
A ballot (now on the iVotronic unit) that is used by voter to vote in conjunction with a Provisional Ballot Certificate when the voter’s name is not in the precinct register and their eligibility cannot be determined or they fail to provide photo identification. The voter must be in the correct precinct corresponding to their current residence address in order for their vote to be counted.
RESULTS TAPE (Totals Tape)
Printout of results that lists all iVotronic terminals that were opened and closed within a precinct and the tally of results.
Printed facsimile of actual ballot for specific election produced in English and Spanish.
A secrecy sleeve in which the ballot is placed to ensure privacy of the voter’s votes before the ballot is inserted into the DS200 Optical Scanner Voting Machine.
Voter is issued an FVRS Voter Registration / Change Form if the signature differs, to update the voter’s record and allow the voter to vote.
A precinct divided into more than one district resulting in more than one ballot style. This occurs due to different districts or municipal boundaries within a voting precinct.
A ballot in which a voter has marked incorrectly.
Vertical poles with chains used to make lines to control voter flow in precincts.
SUBSTITUTE PROVISIONAL BALLOT
A ballot that is issued to the voter to vote in conjunction with a Substitute Provisional Ballot Certificate because poll hours have been extended by order of the Governor. Note: The Poll Deputy will stand behind the last voter in line at 7 p.m. All eligible voters behind the Poll Deputy waiting to vote during the extended hours are required to vote a Substitute Provisional Ballot.
SUPERVISOR OF ELECTIONS (SOE)
The chief election officer in the County who is legally responsible for the administration and operation of an election and compliance of all federal, state, and local election laws, procedures and policies. The Supervisor is the final authority on issues of election administration, procedures, and questions of voter eligibility.
Gray plastic box that is used to transport and store supplies delivered to the precinct for Election Day.
List of all supplies used to verify items issued to the polling place.
Location where the precinct results, early voting ballots and absentee ballots are tabulated on election night and where results are released.
Tape run from the Communications Pack at the close of polls which prints the total results for the precinct.
TOUCH SCREEN VOTING MACHINE (iVotronic)
Voting booth containing the touch screen voting terminal.
Issued to voter after their eligibility has been determined and confirms that they have signed the precinct register and/or proper forms. The voter will present the voter Pass to the Activator Inspector. The Inspector will then activate the IVotronic terminal and select ballot style noted on Voter Pass. The Assistant Clerk will count the number of Voter Passes and record the number on the Ballot Report Form at the conclusion of voting.
VOTER INFORMATION CARD
A card that is mailed to a voter at their residence address which contains the voter’s name, residence address, date of birth, party affiliation, voter ID number, date of registration, precinct number, polling place location, district designations for a voter, name and contact information of Supervisor.
VST (VOTING SYSTEM TECHNICIAN)
An individual that is hired by the Supervisor of Elections is trained in activating, Deactivating and troubleshooting the iVotronic and DS200 Optical Scan Voting Machine terminals and assumes the technical responsibilities of the terminals at a precinct on Election Day and transporting the results to the Collection Center on Election night.
Printed facsimile of actual ballot for specific election produced in English and Spanish.
ZERO REPORT TAPE
Printout from self-contained printer on DS200 unit and the Communications Pack which is used with iVotronic terminals that were opened displaying a Zero (0) count for all races in each iVotronic terminal opened with green Master Activator.
115 S. Andrews Ave.
Fort Lauderdale, FL 33301
Hours: Monday - Friday
8:30am - 5pm
Phone (954) 357-7050
VOTING EQUIPMENT CENTER
1501 N.W. 40th Ave.
Lauderhill, FL 33313
Hours: Monday - Friday
8:30am - 5pm
Phone (954) 712-1903
E. PAT LARKINS CENTER
520 Dr. Martin Luther King Blvd.
Pompano Beach, FL 33060
Hours: Tuesday & Thursday
1pm - 6pm
Phone: (954) 357-7050
Under Florida law, email addresses are public records. If you do not want your email address released in response to a public-records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.